Academic Advisor
Company: Joliet Junior College
Location: Romeoville
Posted on: April 24, 2024
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Job Description:
Position Title:Academic AdvisorJob Description:POSTION: Academic
Advisor
STATUS: Full Time
DEPARTMENT: Student Advising Center
DIVISION: Student Development
CLASSIFICATION: Non-Exempt
UNION: TOSSC
REPORTS TO: Manager, Student Advising Center
PLACEMENT: Support Staff, Grade 9
MINIMUM PAY RATE: $55,288.07 annually
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity,
gender, language, age and background. Joliet Junior College is an
AA/EO employer and strongly encourages applications from candidates
who would enhance the diversity of its staff.POSITION SUMMARYThe
Academic Advisor provides academic advising for new and continuing
students and serves as a liaison between the Student Advising
Center and assigned academic pathways. Provides support to
continuing students who are undecided about their major or career
pathway and offers academic support and coaching to a diverse group
of students including those on probation, in need of financial aid
appeals or assistance with veteran semester planning. Assists in
referring students to on-campus resources to aid student
success.ESSENTIAL JOB DUTIES AND KEY RESPONISBILIES1. Provide
guided academic pathway coaching for new, continuing, transfer,
reverse-transfer, and undecided students; assist with identifying
the educational options appropriate for the stated goal, assist
with the interpretation of the placement test scores, and support
coursework selection for certificate or degree completion and/or
transfer planning; access self-service resources in the student
portal.2. Serve as point person for initial advising for reverse
transfer and returning student onboarding. Assist with advising in
New Student Advising sessions.3. Assist faculty advisors in
designated pathways with financial aid appeals, students who are on
academic probation or suspension, and veteran planning. Develop
success strategies to support student goals and make referrals to
special population resources and/or programs.4. Collaborate with
Enrollment Management to support processes related to academic
major/pathway change and financial aid appeals, including academic
planning and document completion.5. Collaborate with Enrollment
Management and Academic Affairs to assist students with unique
circumstances requiring special permissions for course enrollment;
serve as generalists providing pathway coaching through completion
of student goals and facilitate referrals to a faculty advisors
when appropriate.6. Collaborate with the Record Department and/or
appropriate Academic Department Chair/Dean when conducting
unofficial transcript reviews for course planning, as needed.7.
Participate in regular academic/curriculum update and training to
stay current in articulation agreements, transfer tools, and
technology that aid in student planning. Support students in
academic and transfer planning with foundational understanding of
General Education Core Curriculum, Illinois Articulation,
Initiative (IAI).8. Provide comprehensive pathway coaching in
collaboration with Disability Services to support the unique needs
of students with disabilities (Section 504 and 508 of the
Rehabilitation Act of 1973, the Americans with Disabilities Act of
1990 and the ADA Amendments Act of 2008) during their first year of
transition.9. Monitor academic progress of students toward degree
and/or certificate completion; identify current and potential
academic needs; refer students to appropriate campus resources for
additional assistance. Provide updates/reports to leadership
regarding student progress (i.e. Navigate, or other advising
technology)10. Maintain student files and records in academic
advising software; document all pertinent student information and
update notes in the designated software regarding changes to
student status. Utilize data for strategic comprehensive reporting
and communication campaigns.11. Interpret and explain college
policies and procedures; participate in preparation of
orientations; present academic information to new students and
parents/family during new student onboarding,12. Assist in
recruitment of potential students providing information and
coaching regarding general academic requirements for specific
degree/certificate program; describe courses; and disseminate
information regarding enrollment procedures.13. Maintain thorough
daily, weekly, and semester records/logs concerning students to
compile appropriate narrative statistical enrollment, retention,
and matriculation reports.14. Other duties as assigned.MINIMUM
QUALIFICATIONS1. Master's Degree.2. Three (3) years of advising or
academic coaching experience in higher education.3. Excellent
written and oral communication, interpersonal, time management,
human relations, problem-solving skills, and training and
presentation skills.4. Knowledge of academic and occupational
programs, articulation agreements, transfer guides, assessment and
academic career advisement.5. Self-directed with the ability to
work independently within changing deadlines.6. Knowledge regarding
Financial aid processes.7. Ability to analyze and address the
educational and personal needs of students.8. Proficient with
computers and database related software.9. Ability to establish and
maintain cooperative and effective working relationships with other
members of the college and community, displaying cultural
competence as well as emotional intelligence.10. Demonstrated
commitment to the college's core values of respect and inclusion,
sustainability, integrity, collaboration, humor and well-being,
innovation and quality.PREFERRED QUALIFICATIONS1. Minimum five (5)
years of academic advising experience.2. Community College advising
experience.3. Demonstrated experience working with diverse student
populations, case management approach to student support and
experience working with undecided or exploration students.4.
Colleague, Workday, degree audit and retention planning database
experience.5. English and Spanish verbal and written communication
proficiency.6. Demonstrated multicultural competence. PHYSICAL
DEMANDS 1. Normal office physical demands.2. Ability to travel and
work between campus locations and to and from community events.3.
Ability to travel in state and nationally.WORKING CONDITIONS *
Duties are performed indoors in the usual office and/or outdoor
environment. Full Time/Part Time:Full timeUnion (If
Applicable):TOSSCScheduled Hours:40
Keywords: Joliet Junior College, Cicero , Academic Advisor, Other , Romeoville, Illinois
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