Benefits Specialist
Company: Disability Solutions
Location: Libertyville
Posted on: April 19, 2024
Job Description:
We Make Life More Rewarding and Dignified Location: Libertyville
Department: Human Resources Summary: This position is responsible
for several key areas in the day-to-day management, administration,
and compliance of U.S. employee benefit plans and programs. The
Specialist, Benefits is a subject matter expert, supporting all
U.S. domestic sites in resolving benefits issues. Benefits programs
include health, welfare, wellbeing, voluntary, retirement, and
absence plans. The role requires a strong understanding of the SAP
SuccessFactors HRIS system, ensuring the accuracy of Associates'
benefits records throughout all status changes, life events and
coordination with payroll benefit processing. This position plays a
pivotal role in the analysis, communication, implementation, and
development of U.S. domestic employee benefit plans, as well as,
annual enrollment, Total Rewards Statements, wellbeing support,
select global benefits and audits. The role will include benefits
vendor administration, program management and compliance
coordination. This position may also support benefit data
analytics, benefit communications, payroll validations, worker's
compensation entry and safety programs. Hollister Operates in a
hybrid work environment. Essential Functions of the Role: Ability
to review detailed data from a wide variety of sources, both online
and hardcopy format. Ability to participate in daily conference
calls and lead interactive training sessions with global
Associates. Third-party and in-house system data entry; detailed
spreadsheet work; written and verbal communication; participating
in meetings, both in person and through video conferencing.
Physical requirements include: interactive verbal communication by
phone and in-person, typing, and some light lifting. High tolerance
for ambiguity and the ability to work in an environment with
changing expectations. Responsibilities:
- Manage daily administration and compliance of employee benefit
plans and programs including but not limited to: medical, dental,
vision, flexible spending accounts, life insurance, wellness
programs, disability, retirement, retiree medical, time off,
voluntary, and expatriate benefits. In addition, the role is
responsible for partnering with vendors for the programs the
Benefits Specialists supports.
- Act as primary contact for external vendors to ensure data
files are transmitted accurately and timely, as well as seek
resolution of administrative issues with carrier representatives.
Interface with vendors on a regular basis with regards to plan
administration, compliance and reporting requirements, strategy
planning, communications, and various projects.
- Responsible for validating monthly vendor bills and
reconciliations, reviewing and analyzing claims activity, and
reporting any notable trends.
- Maintains up-to-date knowledge of all plans and programs as it
relates to company policy and governmental regulations and
interprets plan documents in order to resolve benefits issues.
Assists with compliance initiatives including: FMLA, ADA, COBRA,
HIPAA, FLSA, and ERISA and file required reports to agencies such
as annual plan audits and governmental filings.
- Responsible for staying up-to-date of changes in legislation
and trends in the marketplace to help ensure that Hollister plans
remain compliant and competitive in the marketplace.
- Responsible for monitoring daily benefit plan activity in order
to make recommendations regarding issue resolution, plan design,
vendor selection and management, cost savings opportunities, system
testing and plan enhancements. Responsible for validating the
premium payment process, interacting with external vendors and
internal departments such as Finance and Payroll.
- Develops, documents, and maintains written procedures regarding
benefit plan administration.
- Responsible for creating benefits communications to Associates,
utilizing knowledge of plan provisions and program offerings, in
order to inform, educate, and raise awareness.
- Creates and edits new hire benefits content and facilitates new
hire orientation, including communication of Hollister benefits
policies and procedures. Ensures all benefit portals/communication
are kept up-to-date.
- Supports Annual Enrollment process administration, testing,
training and information dissemination.
- Leads key Total Rewards projects such as Total Rewards
Statements, and other HR initiatives as determined by
leadership.
- Partners with the other Benefits Team members with plan
administration, including new entrant recognition, loan requests,
and terminations and retirements.
- Leads data collection and delivery of required documentation
for plan audits and other compliance requirements.
- Partners on other HR programs/projects (i.e. recognition,
payroll, HRIS, Shared Service, mobility, new hire paperwork, etc.)
to enhance HR effectiveness for our Associates. Work Experience
Requirements:
- Over 5-8 years experience
- Minimum 5-8 years with a Bachelor's Degree OR 3-5 years with an
applicable industry certification and an advanced degree
- Applicable industry certifications, such as PHR/SPHR, CBP,
and/or CEBS, preferred
- Experience interacting effectively with cross-functional teams,
such as Finance, Payroll, Accounting, Human Resources, Legal and IT
to successfully resolve issues and accomplish projects Specialized
Skills/Technical Knowledge:
- Employee U.S. benefits plan experience; knowledge of rules and
regulations governing employee benefits plans plus the ability to
analyze, interpret, and communicate benefits policies and
procedures
- Basic computer skills required
- Intermediate to Advanced skills in Excel, Word, and PowerPoint
required
- SAP HR module and SuccessFactors HR module experience
preferred
- Ability to manage time and multiple priorities effectively in a
fast-paced environment and function independently with minimal
supervision
- Excellent customer service
- Project management skills
- Strong communication skills, both verbal and written
- Ability to interact effectively with all levels of associates
in the organization and external benefits partners
- Strong problem solving, data and analytical skills #LI-Hybrid
About Hollister Incorporated Hollister Incorporated is an
independent, employee-owned company that develops, manufactures and
markets healthcare products worldwide. The company spearheads the
advancement of innovative products for ostomy care, continence care
and critical care, and also creates educational support materials
for patients and healthcare professionals. Headquartered in
Libertyville, Illinois, Hollister has manufacturing and
distribution centers on three continents and sells in nearly 80
countries. Hollister is a wholly owned subsidiary of The Firm of
John Dickinson Schneider, Inc., and is guided both by its Mission
to make life more rewarding and dignified for people who use our
products and services, as well as its Vision to grow and prosper as
an independent, employee-owned company, and in the process, to
become better human beings. Our Total Rewards package in aggregate
is above market and includes competitive pay, generous paid time
off programs, peer-to-peer recognition, health and life insurance,
wellness programs and incentives, generous retirement savings, and
a unique Benefit of Employee Share Ownership Program (BESOP).
Hollister is an EO employer - M/F/Veteran/DisabilityJob Req ID:
32807
Keywords: Disability Solutions, Cicero , Benefits Specialist, Other , Libertyville, Illinois
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