Administrator, Procurement
Company: Disability Solutions
Location: Chicago
Posted on: April 15, 2024
Job Description:
DescriptionSALARY$75,408.02POSITION SUMMARYUnder general
supervision, responsible for purchasing and related contract
administration activities within an area of the department,
procuring the goods and services necessary for the daily operations
of the Authority, maintenance of both its rolling stock and
physical plant, and design and construction of its capital
projects.QualificationsPRIMARY RESPONSIBILITIES
- Responsible for various types of procurements, such as
preparation of bid proposals (including Invitations for Bids,
Requests for Proposals, and Letters of Interest and
Qualifications), review of contractor responses, and preparation
recommendations in accordance with all applicable laws and CTA
regulations.
- Reviews contract specifications, conducts pre-bid and pre-award
meetings, determines responsiveness and responsibility of bidders,
negotiates contracts and change orders; and coordinates contractual
approvals with responsible departments.
- Administers addendums, directive letters, change orders, and
proceed orders for contracts as required.
- Meets with vendors, user groups such as Construction and
Engineering; and Law and Diversity as needed.
- Coordinates and participates in evaluation, selection, and
negotiation committees to obtain goods or services as
directed.
- Prepares requests for concurrence and approval from funding on
procurements as necessary.
- Performs related duties as assigned.MANAGEMENT
RESPONSIBILITIESReporting to this position may include the
following jobs:Job TitleNoneCHALLENGES
- Funding/Budget Constraints, Market Conditions, Shifting
Needs/Priorities, Compressed Time Schedule, Regulatory
Compliance/Constraints, Vendor Performance, Consultation and
Coordination with User, Law, Capital Investment, and Diversity
departments to ensure that all laws and program requirements are
met in the contracting process.EDUCATION/EXPERIENCE REQUIREMENTS
- Bachelor's degree in Business Administration, or Engineering,
or a combination of education and experience related to this
position.
- Three (3) years of experience in office administration or
project management preferred.PHYSICAL REQUIREMENTS
- Must be able to walk, sit, and carry up to 25 pounds.
- Requires remaining in a stationary position for extended
periods of time and constantly operating a computer and other
office productivity machinery.
- Service Area Requirement: Exempt (Non-Union) employees must
live within the boundaries of the CTA Statutory Service Area either
at the time of employment or within 6 months of beginning
employment at CTA.KNOWLEDGE, SKILLS, AND ABILITIES
- General knowledge and understanding of formal and informal
bidding procedures preferred
- Working knowledge of the Microsoft Office Suite and the
applications of these products in support of purchasing
activities.
- Strong verbal and written communication skills.
- Basic skill in reading and interpreting specifications,
drawings, and purchase requests.
- High conscientious ability.WORKING CONDITIONS
- Usual office conditions.
- Occasionally required to visit operating locations including;
Bus Garages, Rail Shops, and construction sites.
- This position is considered a "C-List" position under the
"Revolving Door" prohibition within the State Officials and
Employees Act (5 ILCS 430/5-45), which contains a number of
post-employment restrictions CTA employees in C-list designated
positions must follow. Among other requirements listed in this
statute, CTA employees in C-list designated positions are required
to follow State notification procedures to the Office of the
Executive Inspector General prior to acceptance of any applicable
non-State employment or may be fined significant
penalties.EQUIPMENT, TOOLS, AND MATERIALS UTILIZED
- Must be able to operate a personal computer to utilize programs
such as Windows, Microsoft Office, and other PC and mainframe
computer systems necessary to perform the duties of Procurement
Administrator
- Standard office equipmentAdditional DetailsPlease note,
employees and/or union members will be given priority consideration
in the hiring process, per the applicable labor contracts. Final
salary will be determined in part by the qualifications of the
selected candidate and may be higher or lower than
target.Applicants, if hired,must comply with CTA's residency
ordinance.CTA IS AN EQUAL OPPORTUNITY EMPLOYERNo employee or
applicant for employment will be discriminated against because of
race, color, creed, religion, sex, marital status, national origin,
sexual orientation, ancestry, age, unfavorable military discharge,
disability or any other status protected by federal, state, or
local laws; except where a bona fide occupational qualification
exists We are committed to providing an inclusive environment for
our workforce and supporting the communities we serve. CTA will
make reasonable accommodations for the known disabilities of
otherwise qualified applicants for employment as well as its
employees, unless undue hardship would result. If you require an
accommodation in the application or hiring process, please contact
arc@transitchicago.com prior to the submission of your application
or upon notification of your actual test date. CTA will work with
you to determine if an accommodation can be provided.During the
hiring process, CTA?s Human Resources department will contact
candidates with next steps . Failure to respond to these
correspondences in a timely fashion may result in your application
being closed out for non-responsiveness.
Keywords: Disability Solutions, Cicero , Administrator, Procurement, Other , Chicago, Illinois
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