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Sr Admin Assistant

Company: Vitalant
Location: Des Plaines
Posted on: April 22, 2019

Job Description:

PRIMARY PURPOSE:Under direct supervision, this position is responsible for performing senior level clerical and administrative duties for the assigned department.DUTIES AND RESPONSIBILITIES:Performs all assigned duties in compliance with internal SOPs and external regulations. Brings compliance issues to the attention of management.Assures quality customer service to all customers.Coordinates workflow and assists with training of clerical staff.Provides advanced clerical support (e.g., preparing reports, statistical spreadsheets, and assists with non-routine projects).Composes non-routine and highly confidential letters and memoranda.Provides advanced clerical support to the management team.Creates and maintains file systems.Performs data entry and retrieval of information through the use of various software applications.Coordinates the incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence. Maintains records, as required.Oversees or coordinates logistics of activities and meetings, to include set-up and audio-visual equipment.Maintains department supplies (e.g., forms, office supplies, etc.).Receives and routes all incoming telephone calls. Screens and directs individuals to the appropriate staff member.Assists with special projects, as needed.Performs all other duties, at the discretion of management, as assigned.REQUIREMENTS:Knowledge/EducationHigh school graduate or GED required.Associate's degree preferred.Thorough working knowledge of standard office procedures and equipment required.Licenses/ CertificationsNone.ExperienceFive years related experience required.Skills/AbilitiesProficient computer and data entry skills.Must be highly organized and detail oriented; accurate and timely.Must have good customer service and interpersonal skills.Efficient written and oral communication skills.Proficient in office filing system.

Keywords: Vitalant, Cicero , Sr Admin Assistant, Administration, Clerical , Des Plaines, Illinois

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