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Real Estate Office Manager

Company: Nicholas Ryan Team
Location: Cicero
Posted on: November 22, 2021

Job Description:

Nicholas Ryan Team (Top 1% in Chicago)!

The Nicholas Ryan Team is seeking a highly organized, take-charge type of individual who can run the operations of our office. The Office Manager must be able to understand and embrace our systems approach to real estate and be able to extend this philosophy and manner of operation to all facets of the business.

The Office Manager will be responsible for managing our team members, must work well with people, and have a natural ability to lead and motivate.

$55,000 - $65,000 + bonus potential quarterly

--- Oversee the Sales Process via the CRM and provide feedback to both Agents and Team Leadership on a minimum weekly basis
--- Oversee the inputting of all leads into the CRM
--- Monitor the CRM and redistribute leads that are not followed up within the required time-frame
--- Attend Daily Sales Team meetings and track attendance
--- Support the onboarding and training of new unlicensed team members, including providing a completed position contract to sign
--- Review with office staff any problems or issues relating to office procedures and clientele
--- Maintain records of time-sheets and process payroll
--- Coordinate new projects (review, assign, and delegate as necessary)

--- Monitor/negotiate any expenditures on behalf of the office (e.g. couriers, furniture, computers, office supplies, etc.) to ensure the best quality for the best price is obtained
--- Assist with incoming telephone calls and general office duties

--- Handle all client complaints as the initial point of contact, escalating to Team Leadership as needed
--- Contact clients at key points in the Sales Process (signed agreement, going under contract, at close, etc.) to provide surprise and delight moments
--- Coordinate with Team Leadership and Marketing Department on regular deliverables (Raving Fan Club, 1k Giveaway, etc.)

--- Review Accounts Payable and approve invoices for payment
--- Approve any miscellaneous office expenditures
--- Implement budget controls on expenses
--- Meet with Team Leadership regularly to discuss financial and staff issues

--- Track all advertising expenses and prepare a weekly report for Team Leadership identifying which ads/mediums are working; cancel those that are not working
--- Review distribution of marketing material (flyers, newsletter, etc.) to ensure coverage of areas and distribution prices. Source out alternative distribution services
--- Screen and review charity and sponsorship requests

--- Excellent communication and people skills
--- Take Charge Individual
--- Organized and detailed oriented
--- Experience with project management
--- Bachelor's degree or higher (preferred)
--- One year Real Estate experience in sales (preferred)

About Company:
The Nicholas Ryan Team's mission is to elevate lives through real estate and enjoy an elevated lifestyle!! Our mentality is to serve others, do whatever it takes, and have a lot of fun along the way! Our business is up 50% since last year (2020). We are growing at a rapid rate which translates into incredible opportunities. Here are a few of our team specs:

Top 1% Real Estate Team in Chicago 2018, 2019, 2020, 2021Top 100 real estate teams in Chicago 2020, 2021Donated over $10,000 this year to GRIP Outreach for Youth in 2021300+ Zillow reviews:

Keywords: Nicholas Ryan Team, Cicero , Real Estate Office Manager, Administration, Clerical , Cicero, Illinois

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