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Executive Assistant - Dean's Office

Company: Morton College
Location: Cicero
Posted on: November 16, 2021

Job Description:

Job Summary The Executive Assistant will maintain all formal communication and correspondence to and from the instructional Dean's Office for all internal/external agencies. Assist faculty members, staff members, and students. Perform general office duties with little or no supervision and provide confidential assistance to the Dean of Arts & Sciences, the Dean of Career & Technical Education, and the Associate Dean of Instruction. The duties and responsibilities may change as the needs of the College change. Specific Job Duties

  • Distribute student surveys for faculty evaluations and analyze the data
  • Complete routine and complex word processing and administrative assistant duties such as preparing correspondence, reports, and related materials
  • Maintain the schedule and calendar for the Dean of Arts & Sciences and Dean of Career & Technical Education, and perform the day-to-day operations of the office
  • Handle confidential information and maintain documents, files, and records
  • Perform general receptionist duties including answering telephone, taking messages, screening calls, and scheduling appointments
  • Provide customer service to students, faculty, staff or guests
  • Handle administrative duties including sorting, copying, mailing, filing, faxing, billing, supplies control and related general office responsibilities
  • Schedule use of facilities for meetings or related activities and to coordinate the meeting arrangements
  • Support the work of the Dean of Arts & Sciences, Dean of Career & Technical Education, and the Associate Dean of Instruction
  • Maintain all correspondence and documentation related to varied initiatives, including the Illinois Articulation Initiative (IAI), departmental budget and assessment planning processes, college and program accreditation documentation, dual-credit, etc.
  • Schedule courses and perform payroll operations in support of the Scheduling Coordinator or in his/her absence
  • Assist the Scheduling Coordinator with room reservations
  • Assist the Scheduling Coordinator with inputting the Adult Education and Community Service Schedule
  • Serve as the contact person for students interested in the ICISP study abroad program
  • Perform other job related duties as assigned by the Dean of Arts & Sciences, Dean of Career & Technical Education, and/or Associate Dean of Instruction Required Qualifications An Associate's degree. Must have three years of general office experience, with excellent written communication skills, good grammar and spelling skills. The candidate must have good word processing and data entry skills in MS Office. Must be able to demonstrate the Morton College core values of truth, compassion, fairness, responsibility, and respect. Preferred Qualifications An Associate's degree or higher. Ability to communicate in both English and Spanish. Exercise sound judgment, discretion, initiative, and the ability to work well with others in a multicultural environment. Excellent verbal communication skills and technology skills. Demonstrated ability to address sensitive and confidential matters. Ability to respond to difficult situations with a courteous and professional manner and to work independently with little or no supervision. Perform duties with a high degree of accuracy and attention to detail. Be well-organized, detail-oriented, self-motivated and able to work independently with little or no supervision.

Keywords: Morton College, Cicero , Executive Assistant - Dean's Office, Administration, Clerical , Cicero, Illinois

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