Client Billing Coordinator
Company: Winston & Strawn LLP
Location: Chicago
Posted on: April 28, 2024
Job Description:
This role is fully remote and must reside in either Chicago,
Houston, Los Angeles or New York and live within reasonable
proximity to the local office. POSITION SUMMARY:The Client Billing
Coordinator will own the billing process from point of time entry
release through paid invoice, by establishing communication with
the attorneys and legal assistants and understanding client
requirements. Communicate and resolve WIP balances and support
Accounts Receivable with resolution for their respective client
matters.DUTIES AND RESPONSIBILITIES:
- Prepare, review, and distribute monthly prebills to appropriate
billing attorneys.
- Obtain billing exemptions when appropriate. Ensure proper
policies, processes, and procedures are followed throughout the
billing process for applicable attorneys.
- Create bills; drafts and finals efficiently and accurately per
client guidelines and billing department expectations. Prepare
and/or assist in preparation of client bills; process, proof, and
release manual bills in accounting system or download and prepare
electronic billing using client approved software. Timely solution
of any e-billing errors for proper submissions according to the
client's guidelines. Validate set-up, maintenance and resolving
electronic billing errors.
- Process write-downs, retainer applications, premium allocations
and transfers of time and/or disbursements after required approval
has been obtained. Attorney, legal assistant, and client inquiries.
Research and reconcile discrepancies.
- Handle attorney, legal assistant, and client inquiries. Provide
monthly billing reports as required. Prepare, per client
requirements and/or attorney request, prepare billing accruals for
budget analysis.
- Work with Conflicts Department to update client/matter files.
Work with the Client Pricing Department to resolve billing rates
issues, special billing agreements, disbursement requirements,
markup/discounts, etc.
- Create and/or revise billing formats to accommodate client
and/or attorney needs.
- Shred pre-bills; adhere to retention policy.
- Review client accounts receivable, aged work in progress and
unapplied cash to minimize cash cycle, improve cash flow, and meet
revenue goals.
- Review write-downs and work proactively with attorneys,
management, and billing committee to resolve problems arising from
this review.
- When appropriate, contact clients to resolve billing issues
that hinder payment of outstanding A/R.
- Verify accuracy and completeness of data and ensure
distribution of data to appropriate individuals.
- Assignment of special projects.
- Serve as back-up for other members of the billing team.
- Ensure compliance with billing and collection policies.
- Assist with gathering and matching supporting documentation for
client expenses
as needed.
- Analyze trends to suggest process improvements in a
professional manner. Prepare special client requests such as
diversity surveys, etc.BASIC QUALIFICATIONS (Must be listed on
resume to be considered):
- Bachelor's degree with a minimum of 2 years accounting/finance
experience OR High School diploma or GED equivalent with a minimum
of 5 years accounting/finance experience required.ADDITIONAL
QUALIFICATIONS:
- Knowledge and understanding of a broad range of accounting
policies and
procedures and use of accounting software systems.
- Experience with firm software, especially strong MS Excel and
MS Word experience required, Knowledge of Aderant, Bill Blast
and/or IntappTime plus.COMPETENCIES:
- Must solve problems by choosing from clear-cut
alternatives.
- Ability to interact with all levels of personnel; deliver
exemplary customer service by being responsive as well as
anticipating need without being asked.
- Ability to interact and function as part of a team including
cooperation, adaptability, flexibility, courtesy, and acceptance of
feedback to foster smooth and efficient processing of
workflow.
- Interpersonal skills necessary to communicate in person, by
e-mail and telephone to provide information with ordinary courtesy
and tact while maintaining strict confidentiality.
- Follow instructions and provide information with courtesy and
tact.
- Multitask and be flexible and willing to adapt to necessary
changes.
- Work occasionally requires more than 35 hours. BENEFITS In
addition to paying competitive, market-based salaries, Winston
offers comprehensive benefits that provide a full spectrum of
coverage and support for our full-time employees and their
families. Our generous benefits and perks, which are subject to
eligibility and may change from time to time, include:HEALTH &
WELL-BEINGMedical, dental, and vision plans - coverage begins on
the first day of employmentLife & disability insurancePre-tax
commuter benefitEmployee assistance programFree premium access to
the Calm appMental health first aid respondersWORK-LIFE
INTEGRATION24/7 concierge serviceBack-up child and elder care
through Bright HorizonsFree overnight shipment of breast milk for
nursing moms when they travel for workOn-site nursing
roomsRETIREMENT401(k) retirement planFirm-funded retirement
planTIME OFF10 paid holidays per year10 sick/personal days per
yearPaid vacation timeUp to 2 days of paid time off to participate
in Winston for Good activities SALARYNew York based applicants
only: The target annual salary range for this role is currently
$71,000- $83,000 based on a regular, full-time schedule. The amount
of compensation offered will be determined by several factors,
including but not limited to experience, qualifications ,market
data and internal equity. Total compensation may include an annual
discretionary merit bonus, yearly retirement plan contribution, and
a comprehensive benefits package.Los Angeles based applicants only:
The target annual salary range for this role is currently $67,000-
$78,000 based on a regular, full-time schedule. The amount of
compensation offered will be determined by several factors,
including but not limited to experience, qualifications ,market
data and internal equity. Total compensation may include an annual
discretionary merit bonus, yearly retirement plan contribution, and
a comprehensive benefits package.We value diversity in the
workplace. EOE/Minorities/Females/Vets/Disabled (EOE=Equal
Opportunity Employer) #LI-DC2
Keywords: Winston & Strawn LLP, Cicero , Client Billing Coordinator, Accounting, Auditing , Chicago, Illinois
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